How to fill in the Advanced Search Fields

Any Text
A combination of places, names and numbers can be used in this box and any collection that includes one or more of the words will be shown in your search results

Title
Typing in this box will only search the Title field of entries in the database. If you are unsure whether the word or phrase you are looking for would be in the title of an entry or another field, please use the ‘Any Text’ field instead

Description
Typing in this box will only search the Description field of entries in the database. If you are unsure whether the word or phrase you are looking for would be in the description field entry or another field, please use the ‘Any Text’ field instead

Location of Archives
This is a pick list of all of our five offices and some locations outside of the service. If you are only interested in records held at a particular location, use this field to refine your search.

Level
There are a number of level options and these are:

Collection, section, sub-section, series, sub-series, item and piece.

These indicate whether the entry is:

  • a single item or a single item within a bundle [piece]
  • a section, series or sub series covering a number of items [for example a section entitled 'log books' could contain many items]
  • or a collection, which will be an entry describing the whole collection and what records it may contain

Catalogue Reference Number
Each collection in the archives has a unique catalogue reference number.

For example WDP225 is the catalogue reference number for the Pontefract All Saints collection

If you know this number you can type it in and go directly to that collection.

Within each collection each individual item will also have a unique number [for example WDP225/1/1/1 is a baptism register from the Pontefract All Saints parish collection] if you type in the reference for an individual item it may not bring up the item you are interested in.

This does not mean that the reference is wrong necessarily but that our online catalogue does not have every collection listed to item level

Subject
This will help you narrow your search to records that relate to a certain subject for example 'schools' or 'hospitals'.

Using the subject field will only allow you to search for words that are in our subject index and will only find records that have been specifically linked to this index. If you are unsure about this field, please type the subject you are interested into the any text field instead.

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